Back at the start of this blog, in 2004, I described a product I wanted to see, which I called the Paperless Home Scanner. Of late, several companies have been making products like this (not necessarily because of this blog of course) and so I finally picked one up to see how things pan out.

Because I'm cheap, I was able to pick up an asian made scanner sold under many brand names for only $38 on eBay. This scanner sometimes called the Handyscan or PS-4100 or similar numbers, can also be found on amazon for much more.

The product I described is a portable sheetfed scanner which runs on batteries and does not need to be connected to a computer because it just writes to a flash card. This particular scanner isn't that because it's a hand scanner you swipe over your documents. For many years I have used a Visioneer Strobe, which is a slow sheetfed unit that has to be connected to a Windows computer. I found that having to turn the computer on and loading the right software and selecting the directory to scan was a burden. (You don't strictly have to do that but strangely you seem motivated to do so.) The older scanner was not very fast, and suffered a variety of problems, being unable to scan thermal paper receipts (they are so thin it gets confused) and having problems with even slight skew on the documents.

I was interested in the hand-scanner approach because I presumed there had been vast improvements using the laser surface scanning found in mice. I figured a new scanner could do very good registration even if you were uneven in your wanding. Here are some of my observations:

• While it does a better job of making an undistorted scan than older hand scanners, it is still far from perfect, and any twists or catches can distort the scan, though not that much. Enough that you wouldn't use it to print a copy, but fine for records archiving.
• It's exactly 8.5" wide. Since it's hard to be exactly straight on any scan, that's an annoyance as you will often drift slightly from a page. A scanner for letter paper should really be about 9" wide. I'll gladly pay the extra for that.
• Even today with Moore's law it's too slow scanning colour. Often the red light comes on that you are scanning too fast in colour. In B&W it is rare but still can happen. Frankly, by this time we should be able to make things fast and sensitive enough to allow scanning as fast as anybody is likely to do it.
• While it is nice a small (and thus good for travel,) for use in the home, I would prefer it be a bit wider so I can get it on to the paper and scan the whole page with no risk of catching on the paper. And yes, there is always a risk of it catching.
• It also catches on bends and folds in the paper, and so ideally you are holding the paper with one hand somehow and swiping with the other, but of course that is not really easy to do if scanning the whole page.
• This particular scanner resets every time it turns off. And it resets to colour-300dpi. I wish it just remembered my settings.
• In spite of what it said, it does not appear to have a monochrome setting, such as bitmap-600dpi or even 300dpi. That turns out to be fine, and even what you want, for records archiving. Sure, why throw away information in this era of cheap storage, I agree. On the other hand if it allows scanning-super-fast it may be worth it. A trick might be to start in grayscale and get levels, and then switch to bitmap/threshold
• One huge difference with swipe scanners is they don't know where the edges of the paper are. You can scan on a black background and have software crop and straighten, but feeding scanners do that for you because they know where those edges are. Again, having a bit of the background there is fine for archiving bills etc.
• Overall, I do now realize that not having a view of what I scanned is more of burden than I thought. Particularly if you are thinking of disposing of the document after scanning. Did you get a good scan or not? Though it would add a lot to the cost and size, I now wonder if a very small display screen might be in order.
• Instead of a display screen, one alternative might be bluetooth, and send the scan image to your smartphone or computer directly. Not required, so you can still scan at-will, but if you have your device with you, you can get a review screen and perhaps some more advanced UI.
• Indeed, the bluetooth approach would save you the trouble of having to transfer the files, or of having a flash card. (A modest number of megs of internal flash would probably do the job of storing until you can get near the computer.)
• While it does plug into USB (to read the flash card) that would be a pain if you wanted to scan to screen. Bluetooth is better.

Hand swipe vs. motor fed

My conclusion in the end is I probably would prefer the motor fed scanner, especially if they have made them faster, and able to handle the thin documents like thermal paper receipts. I like to be able to slide receipts into the scanner when I get home from big ticket shopping. There's also a much larger risk of dust on the scanning surface with the swipe scanner.

With the motor you get a consistent feed and quality scan, and the edges are detected and the scan is straightened. Ideally it should be a bit wider than 8.5" though a guide can help to avoid skew taking things to the edge. Motor scanners will use more power and be larger, of course; they are not as suitable for travel but they are still pretty small.

On the other hand the swipe scanner has a few advantages. It can be a little faster to use. And it can scan thick objects like book pages, extra thick papers and certain fragile items. In the end you may want both. It's not out of the question that one could make a scanner that has both with a mirror in the right place.

My vision of the joys of not having to have the computer around, to be able to just grab a tiny scanner and go needs some modification. To feel better, a screen review is nice, but today's phones can handle that.

The other alternative, for now, is not to throw documents away, but to stack them in a box, and then after reviewing the photos much later, extracting any that need a re-scan. Otherwise shred or toss the box.